Powerful PowerPoint Information

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Customizing Toolbars
- Delete icons = ALT + Drag Icon off bar
- Move = ALT + Drag Icon to new position
- Add Icons - Right click the toolbar > Customize
Or - Tools Menu > Customize
Using Keyboard Short Cuts
- ALT + Underlined character in the Menu
- CTRL + W = Close
- CTRL + X = Cut
- CTRL + V = Paste
- CTRL + P = Print
- CTRL + S = Save
- CTRL + C = Copy
- ALT + F4 = Exit
- CTRL + F4 = Close Window
- CTRL + Z = Undo
- CTRL + O = Open
- CTRL + N = New Presentation
- Enter = Next cell down
- CTRL + M = New Slide
Keyboard Short Cuts in Slide Show
- Go to slide number = # + Enter
- Next slide = Enter or Spacebar
- Previous slide = Backspace
- Black Screen = b
- White Screen = w
- Show Pointer = a
- Stop automatic show = s
- End Show = Esc
- Right click to use your pen
Keyboard Short Cuts in Outline View
- Work in this view first – get your outline in
- Type text only no Graphics
- Enter = new slide or bullet
- Tab = indent from heading to bullet
- Shift + Tab = bullet to heading
- Shift + Enter = Line break
- Click bullet & Drag = Move bullet
Offshoot Shows
1) File >> New & (With original file open)
2) Make sure both are in Slide Sorter
3) Window >> Arrange All
4) Select slide > right click > copy
5) New presentation > right click > paste
- Or - Drag and drop using CTRL
Slide Master
- View > Master > Slide Master
- Shift + Left click Slide View Button
Resizing Object
1) Left Click the object
2) Using the Double Headed arrow mouse
3) Hold Shift Key down to constrain the shape when resizing and creating
Copying Objects
1) Hold mouse down and while you drag
2) Use Shift to Move object in a straight Line
- or CTRL to Copy Objects
Creating Hyperlinks
1) First save your destination presentation
2) Slide Show Menu > Action Settings
3) Mouse click or mouse over
- Or - Insert Menu > HyperLink (Globe and Chain Toolbar Button)
Hyperlink to anything else
1) Open office application > Select data
2) Edit Menu > Copy
3) Go back to Power Point > destination slide
4) Edit menu > Paste Hyper Link
Updateable Link to Another Office App
1) Open office application > Select data
2) Edit Menu > Copy
3) Go back to Power Point > destination slide
4) Edit menu > Paste special
Using Special Characters
- Start Menu > Programs > Accessories > System Tools > Character Map
- ALT + (Number Pad) 0169 = ©
Print Screen
- PrtSc Button
- ALT + PrtSc Button = captures only current window
Depth of Color
- 8 bit = 256 colors
- 16 bit = 32768 colors
- 24 bit = 16,777,216 colors = Which is close to the limit that we can see
Resolution
- 640x480 Monitors are 72 or 80 pixels per inch (ppi) across
- 72x72 = 5184 pixel per square inch
- To increase resolution = Interpolation (need to use Photoshop to do this)72 x72
- Monitors are RGB = Red, Green Blue
- Printers are CMYK =Cyan, Magenta, Yellow and Black
- Type of photo work to do: - Scan at: - Format of resulting file:
- On-screen use of graphic - 72 to100 dpi - JPEG
- Print snapshot - 200 to 300dpi - TIFF
- Enlarging a photo - Maximum you can get - TIFF
Graphic File Type
- TIFF = Tagged Image File Format (Highest resolution available, too much for on screen)
- Decide your output before you scan images
- What will the final size be?
- Based on output what resolution do you need?
- Photo - Color depth - Resolution - Size
- 4”x6”b&w - 8 bit - 300 dpi - 2.2 MB
- 4”x6”color - 24 bit - 72 dpi - 360k
- 4:x6”color - 24bit - 300 dpi - 6.5 MB
- 8:x6” - 24bit - 600 dpi - 84.4 MB
What colors to use
- Sense of speed or quickness yellows, oranges, and reds
- Calm and soothing are blues and violets
- Nurturing colors greens
- Blue surrounding a red intensifies it but white warms it
- reds can communicate warmth but certain reds with black may suggest aggression or danger
- greens and blues are generally considered to be cool colors
- though deep greens or blues in combination with yellow/gold can imply richness and exclusivity
- dull blues, greens and yellows suggest nature
- pastels can give a very light, airy feel
What Fonts to Use
- There is a lot of evidence to support the belief that serif fonts, such as Times New Roman (TNR), are more readable than sans serif fonts, such as Arial, in printed material.
- On screen is not as clear. Even high screen resolutions do not accurately reproduce the serifs fonts.
- It is generally recommended that sans serif fonts, such as Arial and Verdana, are used onscreen.
- Recent research reveals that font readability might in fact be determined by what the user is accustomed to reading.
- For Size however anything less that 10pt creates difficulties for many users.
- Anything more than 10 to 12 words per line becomes awkward to read
What You Must Know About the Target Audience to Maintain Credibility
1) What age group are you writing for?
2) What is the reading level of your audience?
3) What is the ethnic background of your readers?
4) Will your readers be white-collar or blue-collar workers?
5) What is their highest level of education?
6) Where is your audience located?
7) What is the size of your audience?
Planning Tips That Will Save You Headaches and Time Down the Road
1) Where will your target audience see this piece?
2) What is the most important piece of information that you are trying to convey?
3) What obstacles must you overcome in order to gain your audience’s acceptance of your message?
Zoom in and out with your mouse
Simply press and hold [Ctrl] as you roll the mouse wheel and the slide will zoom in and out accordingly. To focus your zoom on a particular object, select the object prior to zooming and it becomes centered in your work area as you zoom in on it.
The Secret to Creating a Harmonious Layout That’s Pleasing to the Eye
Is your images and text Big enough to read?
Do you Worry about whether your images and text will be easy enough to read when you give your presentation?
An easy way to test if what you've used is actually legible is to switch to Slide Show view on a normal 17 in monitor, then stand back 10 feet from your computer. If you can not read it now neither will your audience.
Smaller File Size
If you have a bulky presentation, you can keep its file size down by linking larger graphics instead of embedding them. To link an image,
-choose Insert Menu
-Picture
-From File
-Select your image file
-Do not click the Insert button
-click on the down arrow next to it and select Link To File.
Search for “Free Sound Effects” on the web or try these sites:
www.a1freesoundeffects.com
www.partnersinrhyme.com
www.grsites.com
www.acoustica.com
Search for “Free Animated gif” on the web or try these sites
www.gifs.net
www.animfactory.com
www.animatedgif.net
www.gif.com
2Cool Animations - free animations for your web site!!!
www.barrysclipart.com
Search for “PowerPoint Templates” on the web or try these sites
www.presentationpro.com Good stuff but it cost money
www.graphicsland.com Free stuff and templates
www.brainybetty.com
www.powerfinish.com
www.maniactive.com/powerpoi.htm
www.presentersuniversity.com/downloads.php
www.presentationteam.com A diverse group of talented people…who share a common vision of creative excellence
Renumber slides
Begin your numbered slides with any number you want. To set a new numbering order to your show,
Go up to the File menu <> then Page Setup
in the Page Setup dialog box, assign a new value in the Number Slides From box to set your first slide number
then click OK.
cleaned up the view buttons
PowerPoint 2002 has cleaned up the view buttons by eliminating the Slide View and Outline View buttons.
But, this doesn't mean these views are gone from PowerPoint 2002
- hold down [Shift][Ctrl] as you click the Normal View button to switch to Slide view
- hold down [Shift][Ctrl] as you click the Slide Sorter View button to switch to Outline view.
selecting object
Do you have trouble selecting object under other objects?
When an object is obscured by other items on the slide, you can still select it by using the [Tab] key. Just press [Tab] repeatedly and PowerPoint will cycle through every object, including text boxes and hidden objects, on the slide.
Saving a PowerPoint slide as an image
To Saving a PowerPoint slide as an image file allows you to open the file in any other program. First, open your presentation in PowerPoint and navigate to the slide that you want saved as an image.
Choose File menu <> then Save As
Then in the Save As dialog box select Portable Network Graphics (PNG), Graphics Interchange Format (GIF), or any other available graphics file format. When the message box popsup, click No to export only the current slide.
Quickly access hyperlinks during a presentation
Prior to the start of the slide show, open the native application for the file that you’re linking to, such as Word or Excel, and then minimize the application window so it remains running in the background. Your linked file will open much faster
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Updated October 10, 2007
Copyright© 2007 by Dana Shea
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